1-3 month Prior to Wedding Day

Meet with the Bride and Groom to create
 the wedding day timeline
 Review all details and logistics planned for the wedding day
 Review any arrangements the couple have previously made with vendors, and update timeline accordingly

Day of Services
Our # 1 priority is to make sure the bride and groom are as stress free as possible
 Facilitate on-time arrival of hair and make-up stylists
 Coordinate any pre-wedding meal deliveries and clean up
 Ensure all flowers arrive on time and distribute to wedding party
 Confirm photographer and videographer arrive on time, and share the day’s timeline
 Coordinate with transportation vendor so the wedding party departs for the ceremony as scheduled
 Communicate any last-minute changes/details to the wedding party

For your Ceremony
 Confirm flowers delivered/set up per
the Bride & Groom’s wishes
 Ensure that personal flowers (i.e. Boutonnieres, Flower
Girl baskets and Attendant corsages) have arrived
 Distribute all flowers to remaining wedding
party and family members
 Set up programs, guest book, unity candles, and send-off items
 Ensure ceremony musicians have arrived and
direct them as to where to set up
 Ensure Ushers/Groomsmen arrive on time and
are ready to escort guests
 Ensure designated attendants arrive on time and are ready to pass out programs and assist with the guest book
 Alert Ushers/Groomsmen as to when to begin
escorting guests to their seats
 Coordinate with the ceremony officiator and musicians to determine signals or cues that will begin the ceremony
 Handle any emergencies that may arise
 Line up wedding party and family members for the processional
 Cue ceremony musicians when wedding party is ready to begin processional
 Transport items from the ceremony location to the reception venue and store any items not needed at the reception

At your Reception
 Greet all vendors and instruct them as to where to set up
 Make sure Cocktail Hour and Reception décor is set up per plan
 Make sure all flowers are set up per floral order
Make certain that lighting is arranged and working appropriately
 Confirm timing and logistics with band, DJ or designated emcee and ensure they can correctly pronounce the wedding party’s names
 Meet with catering and venue staff to confirm food timing and the overall flow of the evening
 Arrange escort cards
 Place chargers, menu cards and favors at individual settings
 Set up table numbers, guest book, card box, cake cutting utensils and champagne flutes
 Ensure any other miscellaneous décor is set up per plan – wedding signage, cocktail napkins, family photos, photo booth and so on
 Assist catering and/or venue staff with remaining setup needs
 Examine guest tables and head table to confirm they are set up properly and have the correct number of chairs at each
 Review final set up before guest arrival
 Ensure proper flow of Cocktail Hour food and drinks
 Help guests locate their table
 Locate wedding party and line them up for their introductions
  Cue band, DJ or designated emcee when most guests have found their tables and the Bride and Groom are ready to be introduced
 Know the catering service’s schedule, and help ensure that guests are served at the appointed time
 Cue band/DJ, photographer, videographer and immediate family members when important events take place (i.e. first dance, parent dances, cake cutting, and toasts)
 Cue Father of the Bride, Best Man and Maid of Honor when they are about to be announced for toasts
 Distribute final payments and gratuities to vendors at the end of the night
 Prevent and fix any problems that may arise during the event
 Remain easily accessible through the entire event in case there are any details the Bride & Groom would like attended to
 Collect gifts and personal décor items, and ensure they reach the designated family member, room and/or vehicle at the end of the night
 Coordinate reception departure transportation and/or formal send-off